E-News Bulletin--December 2016-In This Issue

In this issue:

  • UNSM Board Report 
  • Upcoming Workshops/Events/Initiatives
  • UNSM Announcements
  • UNSM’s Gas Tax Fund Project Spotlights
  • Provincial Issues: Municipal Advisors
  • Federal Issues:  A Framework for the Legalization and Regulation of Cannabis in Canada, CRTC Establishes Fund to Attain New High-Speed Targets 
  • FCM:  FCM-Nova Scotia Board Members Update, Government of Canada Releases Details on New Rural Broadband Program, Statement by FCM President Clark Somerville on Quebec's Recognition of the Status of Municipalities as Local Governments, FCM Releases How-to Guide to Welcoming Refugees
  • Articles:  The CAO and Council: Leading Down, Out and Up - Kevin Latimer, Q.C. and Brittany Larsen, Articled Clerk, Cox & Palmer
  • Other Announcements: Annapolis County Moves to Improve Internet Capacity

 

 

President's Activities

For a list of the President's activities over the past months, click here.

 
Update on UNSM Board of Directors
UNSM Board of Director Outcomes from January meeting
Upcoming Workshops/Events/Initiatives
Provincial Issues
Federal Issues
FCM
Other Announcements
 

UNSM Board of Director Outcomes from November 29 & December 9 meeting

1. Signing Authority - The Board increased the Executive Director signing authority from $5000 to $5500 to accommodate the recent rent increase.

2. Meeting Dates - The Board approved the following meeting dates for 2017: February 3, March 3, April 7, May 10, June 16, August 17 & 18, October 5, November 7, December 1

3. Budget - The Board approved the budget for 2017. The 2016 year end is a projected surplus for the sixth consecutive year. UNSM has more than reached its goal for an operating reserve, with sufficient funds to ensure the continuation of the organization for six months.

4. Dues Formula - The membership dues collected for 2017 will be kept at the 2016 level which is $330,700. There would be some changes for individual municipalities based on the formula. The formula was approved by the membership at the 2016 AGM.

5. Financial Contribution to Association of Municipal Administrators (AMANS) - The UNSM confirmed its support for the work of the Association of Municipal Administrators. The AMA is a professional association whose members are staff of municipalities and include CAOs, Directors, Managers and others in the organization. The Association has assisted the UNSM over the years on many projects and issues. Through its membership, the AMA has a wealth of expertise, experience and knowledge. Its members are subject matter experts and have the operational understanding of matters relating to the legislative, policy and regulatory agenda. The AMA will continue to assist the UNSM by providing:

• evidence based information on the implications of public policy on municipalities, be it financial or otherwise;
• facilitate communication of facts and impacts of proposed and existing public policy to elected officials and other stakeholders;
• objective advice and expertise;
• Support municipalities with operational policy development through the development of model by-laws and policies;
• provide a forum for the exchange and sharing of information and best practices

This work will benefit all municipalities and, therefore, all municipalities will be asked to contribute a small amount to help fund the continuation of this policy work. The UNSM membership bills which will be sent out in January, will reflect the new amount. The UNSM and the AMA will be developing a service level agreement and work plan outlining the policy work it will be undertaking.

6. Committee Appointments - The following UNSM members were appointed to the following committees: Active Transportation - Councillor Mike Trinacty, Town of Berwick; 211 Committee - Councillor Heather Kelly, Region of Queens; Divert Nova Scotia - Councillor Pam MacInnis, Municipality of East Hants; Municipal Finance Corporation - Councillor Vince Byrne, Town of Amherst

7. Spring Workshop Topic - Municipal Response to Marijuana Legalization - Given the recent legalization of marijuana in certain states and pending legalization in Canada, it was suggested that the Spring Workshop Committee consider this as a topic at the Spring Workshop in May 2017. Specific emphasis will be on how municipalities will address this issue through zoning and other strategies.

8. Policing - The Department of Justice has two committees with UNSM which have not met in almost two years. It was agreed that Mayor Clarke will contact the Interim Justice Minister to request a meeting to discuss getting these committees active.

9. Fire Services Study - A draft report has been received from the consultant, and the Steering Committee overseeing the study met December 8 to determine if the study had completed the terms of reference and the consultant's proposal. The consultations have identified the top issues as funding, standards and organizational structure. Once the report is deemed complete, it will be made public and further work will need to be undertaken.

10. Forestry Taxation - UNSM has been working with DNR to form a Forestry Taxation Committee to review the current model while encouraging sustainable forestry practices. The Deputy Minister and Associate Deputy Minister for Natural Resources have both been moved to another department. Staff will explore the proposed committee with the new Deputy Minister.

11. Solid Waste Review - NS Environment has identified funding for the design and implementation of a comprehensive study of the efficiency and effectiveness of all aspects of solid waste management systems in Nova Scotia, including a comparison to other provinces. The study will be overseen by the Environment Department and include Divert NS, the solid waste regions, and municipalities. The Regional Chairs have been advised by NSE to involve UNSM to develop the strongest possible consensus amongst municipalities.

12. Revised Resolutions Process - The revised resolutions process document was approved by the membership at the 2016 AGM. This is an evolving document that can be amended. Staff did receive some comments on the initial draft. The document will be discussed at upcoming caucus and regional meetings seeking additional feedback from the membership.

13. Resolutions/Partnership Framework - Five resolutions were adopted at the AGM by the membership including priorities, economic development, connectivity, financial arrangements and infrastructure. A number of these resolutions are incorporated into the Partnership Framework which was signed at the Fall Conference by the UNSM President and Municipal Affairs Minister. Next steps include UNSM Executive Director meeting with the Deputy Minister to discuss the development of an implementation workplan that will address the resolutions and other items identified in the Partnership Framework.

14. Provincial Election Strategy - The UNSM will prepare a provincial election strategy in advance of the election to ensure municipal issues are part of the platform. It was agreed that the UNSM President will write to all MLA's and include a copy of the Partnership Framework and the adopted resolutions for their review.

15. Communications Strategy - The Board agreed to consider hiring a consultant to develop a media/communications strategy which would include revisions to the current website to enable social media tools such as Twitter and Facebook. The strategy would also include rebranding, and engaging media at the annual fall conference. UNSM staff will develop a terms of reference to engage a consultant and bring it back to the board for discussion at a future meeting.

16. Code of Conduct - All Board members present at the meeting signed a Code of Conduct which establishes guidelines for ethical and interpersonal standards of conduct for UNSM Directors, assists directors in avoiding issues pertaining to role clarity and behaviour, and establishes a consistent process for decision making and communicating decisions.

UNSM Announcements--December 2016

UNSM Signs Historic Agreement with Province

The Union of Nova Scotia Municipalities (UNSM) signed a historic agreement with the Province at the conclusion of their AGM on December 1.

The Agreement, signed by Municipal Affairs Minister Zach Churchill and UNSM President Mayor Cecil Clarke, outlines how the UNSM will partner with the Province on top priorities. The Agreement commits both parties to focus on a shared vision for healthy and vibrant communities in Nova Scotia.

“The Agreement represents a new and focused approach for municipalities and the Province to work together on a series of tangible items going forward where we will be able to monitor results over time to measure success” stated UNSM Past President Mayor Cecil Clarke. “I want to personally thank Minister Churchill for his vision and commitment to ensuring this Agreement became a reality”, Clarke further stated.

Key priorities in the Agreement include:

  • Developing a protocol outlining how the Province will consult with municipalities on legislative or regulatory changes that impact municipalities
  • Developing an accountability and transparency framework for municipal expense reporting
  • Modernizing the Municipal Government Act and Halifax Charter
  • Developing options for structural change that promotes municipal viability
  • Developing minimal land use planning standards
  • Continuing to promote economic development through the Regional Enterprise Networks.

For a copy of the Agreement or for further information visit www.unsm.ca.

 

 

UNSM Resolutions Adopted at 2016 AGM

At the 2016 AGM, the UNSM membership passed a motion to approve a document outlining a more focussed resolutions process. This is an evolving document that can be changed over time. The document will be on the agenda for caucus and regional meetings held in 2017.

With a more focussed and streamlined process, the membership adopted five resolutions at the 2016 AGM. These, in addition to the items outlined in the Partnership Framework, will guide the work of the UNSM over the next year.

The resolutions are as follows:

 

1. Priorities

WHEREAS the UNSM was formed to be the collective voice for municipal governments in Nova Scotia; and

WHEREAS all municipalities in Nova Scotia are members of the UNSM; and

WHEREAS many of the challenges and opportunities facing municipalities require the Province to make changes to legislation, policy or regulations or require financial assistance beyond the capacity of the property tax system; and

WHEREAS the province relies on municipalities to contribute to many of its goals and objectives; and

WHEREAS both orders of government recognize stronger communities will make a stronger province, and a stronger province will make stronger communities; and

WHEREAS the UNSM continues to advocate for long term solutions to municipal sustainability; and

WHEREAS in order for both levels of government to succeed, both orders of government need to work in partnership on priorities; and

WHEREAS municipalities have come together to establish priorities to present to the Province, with the expectation that their priorities will be respected by the Province and responded to;

THEREFORE BE IT RESOLVED that the UNSM present the following priorities to the Province of Nova Scotia:

  • Economic Development;
  • Rural Connectivity;
  • Fiscal Arrangements (Structural Change Alternatives, CAP, financial issues); and
  • Infrastructure; and

FURTHER BE IT RESOLVED that:

  • an agreement be developed committing the Province and municipalities to work together on the top priorities;
  • a formal protocol for collaboration be established; and
  • a semi-annual report on the progress of these priorities be distributed to members.

 

2. Economic Development

WHEREAS all municipalities support economic development through the provision of essential services such as water, sewer, transportation, waste disposal, protective and emergency services; and

WHEREAS the province established Regional Enterprise Networks, which were intended to be a two-way partnership between the province and municipalities; and

WHEREAS demographic and economic trends indicate a continued movement of people away from rural and small communities and indeed the province, indicating further challenges for municipalities in meeting their responsibilities; and

WHEREAS land use planning and regional land use planning can be tools for economic development;

THEREFORE BE IT RESOLVED that the UNSM request that the Province:

  • provide and share economic expertise with municipalities and the Regional Enterprise Networks;
  • provide and assist in the analysis of economic development data and assist in the development of feasibility studies;
  • provide incentives for regional approaches, including land use planning; and
  • assist in the development of best regulatory practices.

 

3. Connectivity

WHEREAS Nova Scotia needs to attract and retain entrepreneurs and residents, and become more productive, innovative and competitive (as referenced in the “One Nova Scotia” Report of February 2014) especially in its rural areas; and

WHEREAS participation in the global digital economy requires access to robust and reliable Internet and cell phone service; and

WHEREAS in 2015, the UNSM passed a resolution urging the Nova Scotia Government to ensure the provision of an Internet service which provides a reliable high speed connection to all rurally-based businesses and households; and

WHEREAS the 2016-2017 provincial budget allocated $6 million to improve high-speed Internet service; and

WHEREAS the Province commissioned a report from EY, a global leader in advisory services, to evaluate the current situation and offer guidance on the way forward; which concluded that to achieve faster speeds in rural areas of the province will require a mix of technologies and require significant investment and partnerships with community groups, the private sector and all levels of government; and

WHEREAS on October 18, the Province initiated a project with Brightstar Canada and its partners to develop a strategy by March 2017 that will lead to better high-speed Internet service in more rural Nova Scotia communities; and

WHEREAS many parts of rural Nova Scotia continue to have little or no cell phone service; and

WHEREAS in today’s world instant communication via cell phone and Internet connectivity is an essential service in terms of business development, tourism, education, and attracting residents to our communities; and

WHEREAS effective cellular service can also mean the difference between life and death in emergency situations; and

WHEREAS the Province is developing a strategy including financial resources to address rural broadband but has no similar strategy for cell phone connectivity;

THEREFORE BE IT RESOLVED that the UNSM request that the Province:

  • continue to work with the UNSM and municipalities to ensure high quality and affordable rural broadband across the province and to support innovative projects with municipalities and community groups;
  • work with the UNSM and the Federal Government to develop a cell phone strategy, including providing adequate financial resources, to ensure increased cell phone coverage across the province; and
  • work with the Federal Government to provide adequate funding to ensure connectivity success.

 

4. Financial Arrangements

WHEREAS the Towns Task Force report concluded the challenges facing municipalities were long standing and raised the question of whether the current municipal government structure, roles and responsibilities were viable in the long term; and

WHEREAS the Fiscal Review concluded the current provincial operating grant was inadequate to allow all municipalities to provide a basic level of service at a reasonable cost; that the grant-in-lieu-of taxes by NSPI was inappropriately being used by the province; that the province needed to financially compensate towns for provincial roads and arterials, that the province needed to take responsibility for the disposal of schools; that the province needed to take responsibility for mandatory payment as a provincial property tax, among other financial concerns; and

WHEREAS the province’s property cap program has distorted and increased the unfairness of the property tax, the primary revenue source of funding for municipal operations; and

WHEREAS economic growth requires municipal infrastructure and services, yet does not generate municipal revenues, as it does for the provinces through income and sales taxes; and

WHEREAS there are a number of municipalities in difficult financial situations; and

WHEREAS amalgamation has not been proven to resolve all financial issues;

THEREFORE BE IT RESOLVED that the UNSM request that the Province:

  • work with municipalities to explore other governance models for shared service delivery and structural change, and provide support to municipalities to explore community interest and commitment to change;
  • support the tools provided in the MGA for structural change (amalgamation, annexation and dissolution) including funding in support of structural change;
  • form an all party working group to develop an education and awareness campaign to inform the public and other stakeholders of the impact of the Cap Program and to engage them in a discussion of how best to support rate payers;
  • consider the establishment of an innovation fund for municipalities to assist in projects aimed at increasing efficiencies; and
  • respond to the recommendations of the Fiscal Review, and work with UNSM and AMA to address the financial issues, including additional provincial funding, both in the short run and the long run so that municipalities are truly able to deliver their responsibilities with a reasonable tax burden.

 

5. Infrastructure

WHEREAS municipalities appreciate the financial assistance provided by the federal and provincial governments for investments in infrastructure; and

WHEREAS municipalities bear the greater responsibility for operating costs, maintenance and eventual replacement; and

WHEREAS the federal and provincial governments benefit through income and sales taxes from infrastructure investments; and

WHEREAS municipal revenues do not typically benefit from these investments; and

WHEREAS municipalities are in the best position to determine their own priorities but funding from other levels of government are directed at eligible categories determined by the federal or provincial governments; and

WHEREAS municipalities are developing asset management plans to identify wise investments;

THEREFORE BE IT RESOLVED that the UNSM request that the Province ensures that:

  • federal funding programs are predictable and long term to ensure better planning and achieve greater efficiencies;
  • the required municipal share be decreased in recognition of the full life cycle and operating costs borne by municipalities;
  • funding be focussed on projects identified as priorities by municipalities; and
  • their asset management program is fully implemented in three years for all municipalities.

 

 

Upcoming Workshops/ Events/Initiatives--December 2016

 

  • January 2017 Accountabiolity and Transparency:  Special Meeting of UNSM Membership--Some time in January--stay tuned!!
  • January 12th & 13th, 2017 - Financial Management Workshop:  For Elected Officials.  Click here for more information.
  • January 26th & 27th, 2017 - Financial Management:  Policies, Processes & Control System for Managers.  Click here for more information.

Provincial Issues--December 2016

Municipal Advisors

Below are the names and corresponding territories of the four Municipal Advisors employed through the Department of Municipal Affairs.

Municipal Advisor Responsible for all Towns and Rural Municipalities within the Following Territory:
Ahmad Shahwan Clare, Yarmouth, Argyle, Barrington, Shelburne, Region of Queens, Lunenburg, Chester

Emily Pond

Colchester, Pictou, Antigonish, Guysborough, Inverness, Victoria, Richmond

Ron Dauphinee

Digby, Annapolis, Kings, West Hants, East Hants, Cumberland

Shannon Bennett

Halifax Regional Municipality, Cape Breton Regional Municipality


The Municipal Advisor acts as a liaison between the Department and municipalities. The Advisor provides advice to municipalities in the areas of budgeting, finance, accounting, auditing, administration and management. In performing these duties, the Advisor works closely with senior municipal administrators and municipal elected officials as well as providing advice to the Department on matters relating to municipal government. In addition, the incumbent provides advice to the Department on municipal financial status. They participate in the formulation, implementation and administration of provincial programs and policies dealing with municipalities as well as participates in the development of legislation. The Advisor is called upon to deal with complex municipal issues such as restructuring, sustainability and governance.